The Department for Human Services (DHS) uses an online screening process for screening applications.
The screening process needs to be started by the organisation requiring the screening, and is completed by the individual applicant.
Sole traders, self-employed people and contractors may be required to obtain an employment screening clearance if they will be working with children or other vulnerable people. More Information for Sole Traders, Self-employed and Contractors
To complete a screening application online, your internet browser will need to meet certain security requirements — it must be compatible with TLS 1.1 or higher.
The Screening Unit is phasing out paper screening application forms. All applications should now be submitted using the Screening Unit online form
Exceptional circumstances apply when the applicant:
An organisation's Requesting Officer must request consideration of an applicant's exceptional circumstances.
Email DHSScreeningUnit@sa.gov.au detailing the applicant's circumstances.
If exceptional circumstances status is granted, the requesting organisation will be sent an application form.
Paper applications may require more processing time than those submitted online.
Applicants who have demonstrated that they meet 'exceptional circumstances' provisions can go to any Service SA centre to submit and pay for their screening using a credit card or debit card. Cash is not accepted.
As of 31 January 2017, this arrangement (for the lodgement and payment of paper application forms) replaces the service previously provided by Australia Post outlets.
Sole traders, self-employed people and contractors may need to obtain an employment screening clearance if they will be working with children or other vulnerable people.
Screening may be required for contractors visiting some work sites, for example those going to schools. The type of screening required will depend on the work role and type of work site.
Sole traders, contractors and self-employed people must register with the Screening Unit as an organsation before they can apply online for screening.
This is done in three steps:
Your screening application also involves an identity check. Sole traders, contractors and self-employed people cannot verify their own identity.
Identity verification must be conducted online or by an independent party, using the 'Print-and-Seek' option.
An organisation that needs an individual to have a screening clearance must register with the Screening Unit. Go to Organisation Registration
You only have to register your organisation once. However, big organisations may wish to register each business unit separately. More information is available in How to structure your organisation’s online portal (PDF 411.5 KB).
As part of the registration process, your organisation will need to nominate several officers.
Please note that the same person can perform one or more of the nominated officer roles.
To register your organisation you will need your organisation’s:
Once registered, nominated officers in your organisation will be able start screening applications online.
Information on How to start a screening application (PDF 230.0 KB).
Information for Sole traders, contractors and self-employed.
Once an organisation has registered with the Screening Unit, a person from that organisation can start the online screening application.
Before you begin an application, you have must the consent of the person concerned.
To start an application for a screening check for a person, you will need this information:
Information for Sole traders, contractors and self-employed.
An organisation requests a screening check on behalf of an applicant.
Before a person can complete their application online:
Applicants must provide proof of their identity when applying for a screening check.
The Screening Unit requires that applicants undergo a 100-point identification check to be verified by a verifying officer.
This is a list of permitted verifying officers (PDF 234.3 KB).
There are three options available to applicants to have their identity verified. Choose ONE only.
Applicants must provide proof of their identity when applying for a screening with the Screening Unit.
If a verifying officer is conducting the identity check, the applicant shows the verifying officer original identity documents that add up to at least 100 points.
Verifying officers are required to declare that:
The combination of the applicant's identity documents must include:
If the applicant does not have an identity document containing a photograph, they must submit a passport-style photograph that has been certified by a person listed in Schedule 2 of the Statutory Declarations Regulations 1993.
Only one document from this category is accepted.
If relied upon, the following documents must be from different organisations:
Special provisions apply for the following categories of applicant (who may be unable to meet the identity requirements above)
The Proof of Identity (Special Provision) for Aboriginal and Torres Strait Islander People form (PDF 148.4 KB) needs to be completed and attached to your application; it will meet the required 100 points.
Proof of arrival date and current passport is acceptable.
One 'Category A' document or a statement from an educational institution, signed by the applicant's school Principal or Deputy Principal, confirming that the child attends the institution is acceptable (Note: The statement MUST be on the institution's letterhead).
For more information, email: DHS.ScreeningUnitPolicy@sa.gov.au.
Once the organisation has initiated the application, the applicant will receive an email.
The applicant can then login, complete and submit their individual online application.
Payment for screening may be made by:
If you are not sure who is responsible for paying for your screening, please check with your organisation.
Payments can be made:
The Screening Unit does not accept cash payments.
A receipt with a reference number will be available when your online payment has been confirmed.
Organisations must appoint a Finance Officer. This is required to enable online payment. When starting a screening application online, the requesting officer in the organisation selects the option in the appropriate section of the form to indicate who will be paying for the screening assessment.
Organisations that screen more than 100 applicants a year may apply to set up invoicing arrangements with the Screening Unit. Payment is required within 30 days and conditions apply.
Email requests to set up invoicing arrangements to DHS.ScreeningFinance@sa.gov.au.
As hard copy (paper application) forms are being phased out, they can only be submitted in ‘exceptional circumstances’ with the prior approval of the Screening Unit. If you have received approval to use a paper application form, you can submit and pay for the screening in person at a Service SA Customer Centre. More information about Service SA’s locations and opening hours.
Effective as from 1 July 2018, fees for screening checks are as follows:
|Type of check||Employee/Contractor||Volunteers and Students|
|Child-related employment||$ 107.80 (GST inclusive)||$ 59.40 (GST inclusive)|
|Disability services employment||$ 107.80 (GST inclusive)||$ 59.40 (GST inclusive)|
|Aged care sector||$ 90.20 (GST Inclusive)||$ 59.40 (GST inclusive)|
|Vulnerable person-related employment||$ 90.20 (GST Inclusive)||$ 59.40 (GST Inclusive)|
|General employment probity||$ 90.20 (GST Inclusive)||$ 59.40 (GST Inclusive)|
All fees are inclusive of GST.
If more than one type of screening is required:
Screening fees for employees and volunteers who work at government schools, preschools, child centres and other non-corporate entities under the auspices of the South Australia Department for Education and Child Development (DECD) are invoiced to DECD.
DECD Corporate receives monthly invoices for payment on behalf of all DECD sites that have submitted a screening application.
When initiating screening applications using the online screening system, the Requesting Officer at the individual DECD site should select the relevant payment option where prompted (that is, payment via invoicing to DECD).
For more information, contact the DECD
Once the Screening Unit has begun processing an application, they are unable to refund any fees, even if you wish to cancel the application.
Cancelled applications will still incur a fee.